Hourly Rate: $25-$45 per hour

Fulltime Position

 

Benefits/Perks

• Careers Advancement Opportunities

• Competitive Compensation

• Paid Time Off: accrue 0.0577 hours, per hour worked

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Job Summary

This role is ideal for a seasoned paralegal who thrives in a fast-paced environment and excels at creating and maintaining efficient systems. Success in this position requires exceptional organizational skills and the ability to manage numerous routine matters simultaneously.

 

Responsibilities - Looking for individuals qualified to fulfill the following

• Prepare and file legal papers and correspondence, such as probate petitions and cover letters

• Efile court pleadings

• Communicate effectively with clients via phone, email and mail to gather and provide necessary information

• Assists the attorney in information collection and case matter preparation

• Organizes and maintain clients' files with a focus on accuracy and confidentiality

• Efficiently scan, photocopy, and manage large volumes of documentation

• Send documents out for e-signature via Adobe and DocuSign

• Drafts memos and other legal documents as required to assist attorney

• Assemble and organize client files on various case matters

• Support special projects 

• Assists in preparing statements and declarations

• Maintain and update legal documentation and records

• Manage discovery requests and responses

• Contribute to drafting estate plans and other legal instruments such as deeds 

• Process high volume of estate planning documents efficiently and accurately

• Manage multiple concurrent probate, guardianship, conservatorship, and trust administrations

• Handle routine guardianship matters

• Process trust administrations

• Maintain detailed calendaring system

• Manage client communications

• Coordinate with courts and financial institutions

• Create and maintain organizational systems

• Process routine filings with maximum efficiency

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Minimum Qualifications
 

• 1+ years of law firm experience or College Degree from an accredited university (REQUIRED)

• Ability to process multiple matters simultaneously without confusion

• Demonstrated ability to handle multiple concurrent tasks efficiently

• Excellence in client communication and follow-through

• Strong attention to detail and organizational skills

• Ability to work independently with minimal supervision

• Quick learner with strong technical aptitude

• Professional demeanor and excellent work ethic

• Excellent Critical Thinking and judgment skills

• Proficient typing skills (40-60 wpm)

• Excels at meeting deadlines and completing projects and tasks

• Productive Team Player

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Application Requirements

 

• Transcripts

• Resume

• Cover Letter

• Writing Samples

• Letter of Recommendation

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Evaluation Process

• Initial interview

• Skills assessment

• Reference checks

• Paid 1-2 day trial period to assess mutual fit (optional, over a weekend)

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Our Practice Environment

• Fast-paced but organized atmosphere

• Focus on efficiency and systems

• Emphasis on continuous improvement

• Professional yet collegial environment

• Value placed on initiative and problem-solving

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Preferred Experience

• Previous estate planning/probate experience

• Experience with high-volume caseload management

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Technical Requirements

• Demonstrated experience with OJCIN (Oregon Judicial Case Information Network)

• Proven efficiency with Tyler Court eFiling system

• Experience with preparing estate planning documents and Microsoft Word

• Expertise in Microsoft Office Suite

• Knowledge of probate and trust accounting

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Key Success Factors

• Excellence in time management and prioritization

• Strong initiative in improving office processes

• Capability to handle routine matters independently

• Consistent accuracy under time pressure

• Professional and efficient client communication skills

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What Sets Strong Candidates Apart

• History of creating efficient office systems

• Experience managing high-volume practices

• Track record of improving office workflows

• Ability to identify and resolve potential issues early

• Strong professional boundaries and time management

• Strong familiarity with legal procedures, terminology, and the court system

• Highly organized with robust documentation management experience